In hotel operations, finance is always one of the most complex areas, requiring absolute precision. Managing payments, refunds, deposits, or the proportion of different payment methods not only helps hotels control their cash flow effectively but also ensures transparency in accounting, reconciliation, and reporting processes. Understanding this need, Hotel Link officially introduces a new feature: Payment Report by Booking, allowing hotels to easily track, analyze and export detailed reports on all payments per reservation.
Regardless of the hotel’s size, tracking income and expenses per booking often presents challenges:
Information is scattered across various systems
Lack of visual reports for reconciling by payment method
No overview data to monitor payment trends
Time-consuming filtering for accounting purposes
Payment Report by Booking was developed to solve all these problems - focusing on transparency, clarity, and ease of use.
You can view both overview and detailed breakdowns of:
Amounts received
Deposits
Refunds
Refundable deposits
Information is clearly displayed by reservation, helping you manage balances and transactions with ease.
Hotels can search and filter data based on:
Specific date ranges
Payment statuses (Received, Deposit, Refunded…)
Currency
Payment method (e.g., Visa, Mastercard, cash…)
Card type
This powerful filter helps save time, especially when preparing reports or working with accountants.
No deep accounting knowledge required - the system automatically displays:
Payment trend charts over time
Breakdown of payment methods used
Collection efficiency comparison across channels
Number and value of refund transactions
Everything is shown in easy-to-read visuals, helping you make faster, more accurate decisions.
You can export data files to:
Reconcile with bank reports, e-wallets, or third-party services
Provide to your accountant for financial reporting
Archive or share with partners for transaction verification
The Payment Report by Booking feature is suitable for all hotels using Hotel Link’s booking system, and especially helpful for:
Accounting & Finance teams: Enables clear, accurate tracking of income and expenses
Hotel Managers: Quickly assess collection performance by channel
Owners or Investors: Monitor cash flow and payment trends by customer segment
🗓 Launch date: September, 2025
The feature will be automatically activated on the Extranet interface for hotels connected to the Hotel Link booking system.
You will find “Payment Report by Booking” under the Reports tab to start exploring.
Check out the detailed guide to the New Payment Report by Booking feature.
Financial management shouldn’t be complicated. With Payment Report by Booking, hotels can now monitor their cash flow in a transparent, visual, and efficient way, allowing them to:
Make faster decisions
Spot and control refund or payment errors
Strengthen reconciliation and reporting capabilities
Optimize business performance in real time
To learn more or receive step-by-step guidance on how to use this new feature, please contact the Hotel Link support team.
We are ready to support you and make your payment management process simpler and more effective than ever before.