Master Your Cash Flow with Hotel Link's Payment Reports by Booking

In hotel operations, finance is always one of the most complex areas, requiring absolute precision. Managing payments, refunds, deposits, or the proportion of different payment methods not only helps hotels control their cash flow effectively but also ensures transparency in accounting, reconciliation, and reporting processes. Understanding this need, Hotel Link officially introduces a new feature: Payment Report by Booking, allowing hotels to easily track, analyze and export detailed reports on all payments per reservation.

Why Is This Feature Important?

Regardless of the hotel’s size, tracking income and expenses per booking often presents challenges:

• Information is scattered across various systems

• Lack of visual reports for reconciling by payment method

• No overview data to monitor payment trends

• Time-consuming filtering for accounting purposes

Payment Report by Booking was developed to solve all these problems - focusing on transparency, clarity, and ease of use.

Key Features of the Payment Report by Booking

1. Monitor All Payments, Refunds, and Deposits

You can view both overview and detailed breakdowns of:

• Amounts received

• Deposits

• Refunds

• Refundable deposits

Information is clearly displayed by reservation, helping you manage balances and transactions with ease.

2. Flexible Filtering Options

Hotels can search and filter data based on:

• Specific date ranges

• Payment statuses (Received, Deposit, Refunded…)

• Currency

• Payment method (e.g., Visa, Mastercard, cash…)

• Card type

This powerful filter helps save time, especially when preparing reports or working with accountants.

3. Clear and Visual Reporting

No deep accounting knowledge required - the system automatically displays:

• Payment trend charts over time

• Breakdown of payment methods used

• Collection efficiency comparison across channels

• Number and value of refund transactions

Everything is shown in easy-to-read visuals, helping you make faster, more accurate decisions.

4. Exportable Data for Accounting and Reconciliation

You can export data files to:

• Reconcile with bank reports, e-wallets, or third-party services

• Provide to your accountant for financial reporting

• Archive or share with partners for transaction verification

Who Is This Feature For?

The Payment Report by Booking feature is suitable for all hotels using Hotel Link’s booking system, and especially helpful for:

• Accounting & Finance teams: Enables clear, accurate tracking of income and expenses

• Hotel Managers: Quickly assess collection performance by channel

• Owners or Investors: Monitor cash flow and payment trends by customer segment

When Will This Feature Be Available?

🗓 Launch date: July, 2025

The feature will be automatically activated on the Extranet interface for hotels connected to the Hotel Link booking system.
You will find “Payment Report by Booking” under the Reports tab to start exploring.

Check out the detailed guide to the New Payment Report by Booking feature.

Conclusion: Optimizing Financial Management Starts with Clear Data

Financial management shouldn’t be complicated. With Payment Report by Booking, hotels can now monitor their cash flow in a transparent, visual, and efficient way, allowing them to:

• Make faster decisions

• Spot and control refund or payment errors

• Strengthen reconciliation and reporting capabilities

• Optimize business performance in real time

To learn more or receive step-by-step guidance on how to use this new feature, please contact the Hotel Link support team.
We are ready to support you and make your payment management process simpler and more effective than ever before.